Ivory Tree Game Lodge

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South African Resident Rates
Valid 01 Aug 2022 - 30 Apr 2023

Conferences | Meetings

Ivory Tree has included a dedicated conference room among its facilities, please enquire into the availability of conference room equipment before concluding your conference planning. Alongside is a thumbnail of a proposed seating layout. This specific plan indicates a class room type layout and makes provision for 70 delegates. In our opinion, however, 80 delegates seated in this configuration would be the maximum possible.

If the idea of another routine game lodge experience raises little more than a sigh, gets you running to the doctor for a sick note, meeting with the reserve bank for assistance with payment, and where some lazy lodge manager tells you what you can't do, then this is just the answer for you.

Tailor-made Conservation Conferences and Incentives

During conferences and Incentives at our lodges we are frequently approached by groups enquiring about participation in conservation exercises. This idea prompted us to integrate conservation with the guest experience. In short we are now able to involve guests in the process of routine data gathering to determine condition and genetic mapping amongst other things.

Conference requirements frequently conflict with the routine private game lodge programme, it has therefore become necessary for us to tailor make each experience to suit the requirements of a particular conference or incentive. This often results in game drives being amended or cancelled to permit adequate session time. For this reason we would welcome the opportunity of presenting a tailor-made itinerary where the client is not required to pay for activities not participated in.

These programmes are available at both Ivory Tree and Kapama, and the range of camps and capacity will ensure that your next conference or incentive provides the best experience yet.

• Game Drives (dawn and afternoon- in 10 seater open vehicles)
• Archery
• Quad Biking:
• Air Gun
• Interactive Drumming
• African Marimba Band
• Tribal Show
• Percussion Band
• Snake Demonstration
• Village Walk
• Various other activities available in the Sun City complex

The Safari Experience

Most of our guests are at Ivory Tree for the thrill of the open vehicle safari. Ivory Tree uses custom built 10 seater open game viewers which permit maximum all around visibility. The park is home to a wide variety of general game including the Big 5, in addition both species of rhino occur, namely black and white, and cheetah and wild dog.

Each group of guests is assigned a personal guide who is tasked with interpreting the sights and sounds of the African bush. Your guide will spend time with you at dinners as well and is always around to ensure that you remain comfortable during your stay with us.

We offer a wide variety of fun-filled leisure activities for couples, families or groups. A list of activities can be found here:

Archery

Archery is one of the ancient activities that we offer using modern equipment including modern re-curve bows. The guide will brief you on how to use the equipment safely and share a story about the San hunters. Enjoy the opportunity to learn the technique of this challenging art form.

Airgun
Experience the satisfaction of shooting at a very small target using pellets. The guide will take you through a proper safety instruction on how to use the equipment.

Interactive drumming
Drumming is a part of African culture that has been used for centuries as a form of expression and was also one of the ways in which communities communicated with each other. Come and feel the vibrations from head to toe. We need a minimum of five people for this experience and have the capacity to accommodate up to 120 people.

Amani Spa
The award-winning Amani African Spa at aha Ivory Tree Game Lodge is the ultimate escape for pure self-indulgence and offers an authentic, African-inspired experience. You are spoilt to a banquet for the soul and senses, as we use our unique spa product brand, Africology, that is made from the purest ingredients and is free from artificial preservatives, colouring and fragrances. our pampering holistic body, skin and beauty rituals are designed to revitalise and restore balance and harmony to your body, mind and soul. Book a treatment today to relax in the lap of luxury, guaranteed to have you walk out glowing from head to toe and from the inside out.

Quad Biking
Experience the ‘real thing’ as you ride your way up and around natural obstacles on our exciting quad trail! No experience is required, as our guides take you through proper instruction to safely enjoy this 1 hour ride hour. You will be led through the bushveld and down to the community where you will meet villagers and discover the Lodge’s involvement in a community project.

Big 5 Game Drives
Don’t miss out on exciting morning and evening game drives in an open safari vehicle that takes guests out into the Big 5’s territory in Pilanesberg Game Reserve.

Conference packages daily rate:

• Full day R675 per person Includes std. equipment, AM & PM Tea break, lunch, 2 x water p/person
• Half day R525 per person Includes std. equipment, 1 Tea break, lunch, 1 x water p/person
• Full day without lunch R385 per person
• Half day without lunch R235 per person
• Breakaway room (C10) R2 500 per half day, R5 000 per full day
• Venue hire R750 per hour

Additional services for Conferencing:

• Printing and copying (Black and White) R3 per page
• Printing and copying (Colour) R5 per page

Additional Meals:

• Breakfast R240 per person
• Lunch / Lunch packs R290 per person
• Dinner R360 per person

Activities:

• African Marimba Band (30-minutes) R6 500
• African Marimba Band (1 hour) R11 500
• Tribal Show (30 minutes) R9 500
• Tribal Show (1 hour) R17 500
  
• Interactive stick fighting (45 minutes) R6 000
• African choir (30 minutes)   R6 500
• African choir (1 hour) R10 500
• Interactive drumming (30 minutes) R175 per person
• Interactive drumming (45 minutes - Groups) R250 per person
• Archery (30 minutes) R195 per person
• Air Rifle (30 minutes) R195 per person
• Quad biking (1 hour) R660 per person (max 10 pax)
• Bicycle tour R430 per person

Additional services:

• Shuttle to Maruleng Mall R75 return trip, max 7 pax
• Babysitting R200 per hour for the 1st child, R50 per hour for 2nd child (max 2 children per sitter)
• Exclusive Game viewer charge R4 950 per vehicle per drive
• Picnic for 2 in the Park R4 950

Gin Sundowner stop - Setup fees:

• 10 – 40 pax R3 500
• 41 – 80 pax R5 000 

Gin and mixers charged on consumption.
Gin bar / stop can be either at private dinner venue or during afternoon game drive.
Please note privacy at gin stops in Pilanesberg National Park cannot be guaranteed.
For groups of more than 80 guests, please contact the property to discuss options and setup fees.

• All rates quoted include 15% VAT
• Subject to availability of suitable accommodation and maximum 2 children sharing a bedroom with 2 adults:

Children:

• Children between the ages of 6 and 12 are permitted on safari at the sole discretion of the manager or guide.
• Children under the age of 6 are not permitted on game drives.
• Baby-sitting facilities available at R240 per hour (maximum 2 children)
• Sole use vehicle is available to facilitate families at an additional cost of R4770 per vehicle per game drive

Rate inclusions

• Accommodation, all meals, teas, snacks and two game drives per person per day.
• Incl. TOMSA 1%

Excludes

• Conservation Levy R115 per guest per stay. Subject to change as and when advised by North West National Parks
• Park Levy from 1 Jan 2023 R145 per guest per stay

Please Note

• Ivory Tree gate fee of R 40 will apply per guest per stay upon booking.
• Please note that guests will be required to sign an indemnity form on arrival.
• Children will be permitted on game drives and walks at the sole discretion of the ranger

Transportation

• Transfers are available between the airport, Sun City and the lodge
• Closest Airport: Pilanesberg Airport is approximately 25 minutes from the Lodge

Cancellation Policy  

• 60 – 30 days prior to arrival 50%
• 29 – 15 days prior to arrival 75%
• 14- 1 days prior to arrival 100%
• Cancellations will only be accepted in writing

Deposit Policy

• For all bookings made within 30 days of travel
• Full payment Is required within 48 hours of your booking. This payment can be made via bank transfer or credit card (Master/Visa).
• For all bookings made more than 30 days of travel
• A 50% deposit Is required within 48 hours of your booking and the balance 30 days prior to arrival. This payment can be made via bank transfer or credit card (Master/Visa).

Room Configuration

• Standard Rooms: Maximum 2 adults
• Luxury Suites: Maximum of 2 adults and 2 children under the age of 12.
• Children sharing with adults in Luxury suites will be charged 50% of the standard room sharing rate.
• Family Suites: Maximum of 2 adults and 2 children under the age of 12.
• Executive Suites: Maximum of 2 adults
• Villa: Includes 4 rooms with a private pool, Private dining area, private vehicle and butler service.

 
Additional Comments

• Children under the age of 12 are permitted on safari at the sole discretion of the manager or guide.
• Children under the age of 6 are not permitted on game drives.

Children Policy

• Children: 0 - 5 years of age
•   Stay free of charge only when sharing with two full paying adults, meals charged on consumption
• Children: 6 - 11 years of age
•  Pay 50% of the adult sharing rate when sharing with two full paying adults
•  Full adult rate applicable if occupying their own room
• Children: 12 years & older
•  Occupy their own room and pay full adult rate

Day Use Rooms
Strictly on request and are dependent on availability of room(s) at a rate of 50% off single public tariff and rooms are only available between 11h00 and 17h00. Any rooms required after 17h00 will be treated as a full additional night and the normal contracted rate attached will apply.

Check in time is from 14h00 and check out time is by 10h00

Rates Inclusions

• Accommodation
• Breakfast, lunch, afternoon tea, game drive drinks, dinner.
• Morning and Afternoon game drives in the Pilanesberg Game Reserve.
• Use of conference venue from check in time (14h00) until check out time (11h00). Including standard equipment, cordials, mints, notepads, stationery, PA system & data projector, 2x Coffe/Tea break.

Rate Exclusions

• Bar, Spa treatments and curio shop purchases.
• Telephone, fax and media costs
• Community Levy - R120 Person per stay (Subject to change without prior notification)
• Additional Coffe/Tea Snack Break R120 per person per break
• Extra activities are not included

Terms and Conditions Apply
Only applicable to new bookings. The above midweek rate is only applicable from Sunday night to Thursday, excluding weekends and public holidays.